1. Minimum 50% of the stall charges shall be paid at the time of booking. The balance payment shall be made till 15 December 2026.
2. The stall/s shall be confirmed, allotted and a HALL PASS shall be issued only on receipt of full payment, failing which the Organisers (The Indian Institute of Architects, Nagpur Centre) reserve the right to cancel the stall/s and retain any sum already received.
3. The stall/s cannot be transferred or shared with others without prior written permission of the Organisers.
4. IIA Nagpur Centre reserves all rights to decide upon refund of booking charges if booking is cancelled by the stall holder. Stall charges are not refundable in case of failure to take possession/participation.
5. Possession of stall/s (only against HALL PASS) shall be given on 12 January 2027 after 3:00 PM.
6. Exhibitors must produce HALL PASS while taking possession of the stall/s.
7. Exhibitors must complete all works within the provided space, including display and decor, by 09:00 AM on 15 January 2027 and clear all extraneous/packing material not meant to be exhibited.
8. No exhibitor shall drive screws/nails on the exterior/interior shell of the stall or stick bills in the exposition premises. Any damage shall be made good by the exhibitor at his/her own cost.
9. Exhibitors are prohibited from occupying any space outside their stall/s in length, width or height. Exhibits/material must not obstruct the full width of common passages.
10. Storage of empty/extra exhibits or allied material is prohibited in the exposition premises; the same must be removed by 5:00 PM on 13 January 2027.
11. Vacant possession of stall/s must be given to the Organisers by 10:00 PM on 19 January 2027 after the exhibition is officially over on 18 January 2027. The Organisers may dismantle the same at the exhibitor’s risk and cost after the deadline.
12. Cleanliness and maintenance of the stalls shall be the sole responsibility of the exhibitor.
13. No stall/s shall be left unattended during exhibition timings. The exhibitor or representative must be present at opening and closing.
14. No inflammable liquid/material such as kerosene, petrol or diesel shall be kept in stall/s. Smoking is strictly prohibited inside the exposition premises.
15. Notwithstanding arrangements made by the Organisers, exhibitors are expected to maintain fire-fighting equipment within their stalls as per applicable safety regulations, including portable emergency lights.
16. Under unforeseen and/or exceptional circumstances, the Organisers reserve the right to change/alter the floor plan/stall layout date, duration and timings of the exposition.
17. The exhibitor shall be fully responsible for insurance against all risks, and for the safety and security of exhibits, self, employees and the public.
18. The exhibitor shall be fully responsible for any tax liability, unsettled issues and legal matters pertaining to Government and Local Bodies/Authorities.
19. Local and outstation participants/exhibitors shall be fully responsible for complying with GST rules applicable from time to time and shall indemnify the Organisers from liability in this regard.
20. Public announcements, quiz, lucky draws and similar activities from within stall/s and exposition premises are prohibited.
21. No demonstration/exhibit/substance shall be allowed within stall/s and exposition premises which, in the opinion of the Organisers, may cause nuisance/harm to the public or other exhibitors.
22. Over-the-counter sale shall not be allowed under any circumstances.
23. Follow protocols as per guidelines, if any, issued by local bodies and Centres for Disease Control & Prevention, India.
24. In all matters not covered by these rules, other disputes, complaints or claims pertaining to the exhibition, the decision of the Organisers shall be final and binding on all exhibitors.
25. The exhibitor shall strictly adhere to the above Rules & Regulations.